Documents are the fuel for Revo's Intelligence Modules. Unlike traditional document management systems where files sit static, Revo treats every document as active context that continuously powers your team's AI capabilities.

Whether it's a company strategy, market research, product spec, or internal SOP, every document you add becomes part of your organization's living memory. This allows Revo to:

Key principle: Documents aren't just storage. They're the foundation that makes Revo intelligent about your business.

You can either create native content in Revo for maximum control or sync existing tools to eliminate information silos.

Pro tip: Use folders to organize knowledge by department (Marketing, Engineering, Sales) or project for easier team access and more precise @mentions in Chat.

Privacy note: For Personal Integrations, Revo only accesses documents you have explicit permission to view or have shared with the integration. Your private files remain private.

In any Chat, type @ and select a specific document or entire folder. This tells Revo exactly which source to prioritize when answering your question.

Examples:

This scoped retrieval makes answers faster, more accurate, and fully cited.

Folders aren't just for visual organization. They enable smarter queries by grouping related knowledge.

Structure examples:

Why this matters: When you ask Revo to "compare Strategy folder with current metrics," it knows exactly which documents to synthesize.

Once a document is created or synced, it automatically updates relevant Intelligence Modules:

Result: Every email draft, insight, and automation becomes smarter without you doing extra work.

Before anything else, create or sync documents that define:

Why: These foundational docs ensure every Revo output aligns with your brand and operations from day one.

Revo prioritizes Truth Over Style. It drafts based on what's actually documented, not what it thinks might be true.

Best practice: Regularly archive or delete outdated documents. If your pricing changed six months ago but the old doc is still active, Revo might reference the wrong numbers.

Use clear headings, bullet points, and tables.

While Revo is highly capable of understanding context, structured information helps it:

The more relevant data Revo has from different teams, the better it can "connect the dots" between meetings, docs, and communications.

Example: When a customer asks about a feature request, Revo can reference:

Result: One accurate, fully grounded email reply instead of "let me check with the team."